Due to the in-depth checking process, please allow 8-12 weeks for your application to be processed.

There are some steps you can take to ensure the application is processed as quickly as possible:

• Please make sure you send us everything we request on the form from the outset.
• Please provide as much detail as possible on the application form and supporting documentation.
• Reply to our queries as soon as possible.
• Please make sure you are using the very latest version of the relevant application form. Links to these are set out below. If you apply using an out-of-date form, we will ask you to re-submit the application using the correct forms. We are not able to start processing your application until we receive the updated application.
• We always need additional time to assess the eligibility of firm applications relating to a change in structure, business combinations (or separations) or firms with complex ownership arrangements. Please factor this in when making your application. It is also very helpful in these cases to include a detailed covering letter or email with your application to explain the background.
• If your application is due to a change of legal entity (eg, incorporation of a partnership to a limited company, transfer from sole-trader to a multiple-member LLP etc.) please remember that none of the registrations held by the original firm will transfer to the new practice. You must reapply for every registration and licence that the new firm wishes to hold. Also, the new firm will not be able to undertake any regulated work in these areas until these applications are approved by us.
• Please see our detailed guidance on which forms are needed when a firm applies for audit registration. This includes the forms we need when a firm changes its legal entity (eg, a partnership becoming an LLP) and when firms merge with or acquire other audit registered practices. Read the guidance
• We will not approve your application unless you have paid the appropriate fee. Please therefore pay all fees promptly, when requested.

Please note, we carry out checks with all other professional or supervisory bodies the firm or individuals have been connected with. Unfortunately, we cannot influence how quickly these bodies may take to reply to us. The UK recognised supervisory bodies use their best endeavours to respond to such requests within a month from receipt of the request from us.

The correct versions of the forms and further guidance for each regulatory area are listed below.

• Apply for anti-money laundering (AML) supervision by ICAEW
• Audit applications
• Local Audit applications
• DPB (Consumer Credit) applications
• DPB (Investment Business) applications
  
• Insolvency applications
• Licensed Practice applications
• Probate and Estate Administration applications

Please email your applications to regulatorysupport@icaew.com. If you have any questions regarding your application, please call +44 (0)1908 546 302.

Our forms are designed to be completed using Adobe and require a certified digital signature to be added where indicated. We also accept digital signatures which have been added using software such as DocuSign but please also submit the DocuSign authenticity certificate to allow us to validate the signatures.

Alternatively, you can manually sign the forms and send us a scanned image of the signed page(s).

We will reject any forms where signatures have been ‘snipped’ or where uncertifiable images are typed or copied and pasted onto the forms.

Firms must maintain compliance with the eligibility criteria once registered. We strongly recommend that you put in place mechanisms within the practice to check this and to think about whether there are any changes you need to tell us about.

Firms and individuals that don’t keep ICAEW informed – such as changes to the composition of a firm, or a move into a new regulated area – could put your licence at risk or your firm may even be liable for financial penalties that could sit on your disciplinary record. It is important that you don’t wait until your firm’s annual return is due to tell us about any changes. For example, if a firm fails to notify changes to its structure within 10 business days, it will be in breach of the Practice Assurance Regulations.

• Find out more

It’s important to maintain your firm record accurately. An inaccurate or out of date firm record may constitute a misdescription of your firm. It could also lead to regulatory or disciplinary action.

• Download the notification forms and access our guide to maintaining your firm record

• Fee scales for regulated areas and affiliates

Use of the ‘Chartered Accountants’ description

The Use of Description Chartered Accountants Regulations set out when a firm may describe itself as ‘Chartered Accountants’. They also set out the procedural rules for a principal who is not a chartered accountant who must become a general affiliate. Please use this guide to determine if your firm can use the description ‘Chartered Accountants’.

Members setting up in practice for the first time or firms moving into new areas of regulated work need to comply with a range of requirements, rules and regulations. Some of these requirements, rules and regulations apply across the board for all firms. Others depend on the types of work you intend to carry out, for example if you want to practise in areas specifically regulated by law such as audit, probate, investment business and insolvency. The ICAEW Professional Standards Department has put together a series of articles offering insights, advice and tips from our Quality Assurance and Regulatory Practice teams to help you navigate the process and avoid common pitfalls.

• Find out more

If your firm is going through a merger, acquisition or other business change, then depending on how the transaction is structured, the firms involved may inadvertently become ineligible for the regulatory registrations currently held. However, if you give us sufficient notice of the business changes, we can explain what your firm needs to do to ensure continuity of its registrations, including ongoing anti-money-laundering supervision and eligibility to continue using the description, Chartered Accountants. Also, if changes are needed to the proposed ownership structure for the firm to remain eligible for regulatory registration, if it usually easier and simpler to do this pre-completion, rather than once the transaction has been executed.

We will therefore need full details of the transaction to make sure each firm’s record is updated, and to allow us to check the new structure complies with the eligibility criteria for each regulatory registration currently held.

Our mergers, acquisitions and other business changes form sets out the information we need to know whenever a firm’s ownership or structure changes. The completed form should be emailed to regulatory.support@icaew.com and if you have any questions while completing the form please call us on +44(0)1908 546 302 for assistance.

If your particular transaction does not easily fit into the questions on the form, please fill in as much of the form as possible and provide an accompanying letter of email explaining the transaction in full detail.