Reproduction of ICAEW content

This help sheet has been issued by ICAEW’s Technical Advisory Service to help ICAEW members to understand more about the reproduction of ICAEW content, the role of the Copyright Licensing Agency and its relationship with ICAEW.

All ICAEW content is copyright protected and should not be copied or reproduced without permission, other than in the specified circumstances below.

In some instances where content is made available for members, such as a help sheet, a member will be free to reproduce the help sheet for personal, non-commercial use only.

Where this is permitted the help sheet will display a short paragraph setting out the terms of use underneath the ICAEW © notice. See the end of this help sheet for an example.

In addition, ICAEW’s Legal notice and terms of use provide the limited parameters within which you are able to access, print and download extracts from the ICAEW website.

In all other instances where you wish to reproduce or re-distribute ICAEW content visit https://www.icaew.com/icaew-policies/permissions.

Please note this does not negate your requirement to hold a CLA licence if your organisation’s use of other people’s content requires you to do so.

The CLA is a collecting society/licensing body¹ which negotiates and grants copyright licences on behalf of its members. Its purpose is to allow public sector organisations, educational institutions, charities and businesses to legally copy and circulate extracts of content in an efficient and cost-effective manner. This includes copying from digital and print books, magazines, journals and websites of a large number of publishers.

To find out more about CLA visit www.cla.co.uk.

ICAEW is a member of the Publishers Licensing Services (PLS). This means we grant access to certain ICAEW content as part of the CLA collective licensing scheme.

As a member of the PLS, we have chosen to retain copyright in our work, but have authorised the CLA to grant licences on our behalf and to enforce our rights against infringers.

If your day to day role within business requires you to photocopy or share content from a wide range of copyright print and digital books, magazines and journals or different publishers, you may wish to consider a CLA licence.

Conducting a review of your organisation’s internal copying practices will help highlight if a CLA Licence is required. Below are examples of when a licence may be required:

• any regular photocopying or scanning (and any subsequent electronic distribution) of material from magazines, books and journals;
• Any copying of digital publications, e.g. e-books, journals and websites including any digital use such as e-mailing to colleagues or storage (whether on a local PC or a central server)
• any further copying of cuttings or clippings from CLA-licensed magazines supplied under an agreement with a media monitoring firm or PR firm.

If you are still not sure whether you or your firm require a licence, it may be worthwhile answering the following questions, bearing in mind the activity of all employees.

• Do you receive, access (including online) or share press cuttings?
• Do you copy or print articles from websites or other digital content?
• Do you email copies of articles or extracts from publications?
• Do you store copies of articles or reports on an intranet?
• Do you photocopy or scan content from books, magazines or journals?

If you are still unsure as to whether or not you require a CLA licence it is important you seek advice from the CLA. Failure to obtain a CLA licence when required could open you up to further investigation and infringement action.

There are exceptions to copyright law which may mean permission is not required. Some of the relevant copyright exceptions include non-commercial research and private study, criticism and review and fair dealing.

What is classed as fair dealing can be subjective and you are advised to seek independent advice first to reduce the risk of copyright infringement. For more information and support on copyright visit www.gov.uk/guidance/exceptions-to-copyright.

ICAEW members, affiliates, ICAEW students and staff in eligible firms with member firm access can discuss their specific situation with the Technical Advisory Service on +44 (0)1908 248 250 or via webchat.